Sharing of Data under GDPR

How your information is shared so that this practice can meet legal requirements

The law requires Cippenham Surgery to share information from your medical records in certain circumstances. This data sharing is compliant with the newly introduced General Data Protection Regulation (GDPR) which came into effect on the 25th of May 2018 which repealed the previous Data Protection Act 1998.  Information is shared so that the NHS or Public Health England can, for example:


plan and manage services;

check that the care being provided is safe;

prevent infectious diseases from spreading. 


We will share information with NHS Digital, the Care Quality Commission and local health protection team (or Public Health England) when the law requires us to do so. Please see below for more information.

 We must also share your information if a court of law orders us to do so.


NHS Digital

NHS Digital is a national body which has legal responsibilities to collect information about health and social care services.

It collects information from across the NHS in England and provides reports on how the NHS is performing. These reports help to plan and improve services to patients.

This practice must comply with the law and will send data to NHS Digital, for example, when it is told to do so by the Secretary of State for Health or NHS England under the Health and Social Care Act 2012.


More information about NHS Digital and how it uses information can be found at:

We are required by law to provide you with the following information about how we handle your information and our legal obligations to share data.

Data Controller contact details


Dr Ajaz M. Nabi

Cippenham Surgery

261 Bath Road





Data Protection Officer contact details


Data Protection Officer (DPO) is Anshu Varma, Head of corporate affairs, NHS East Berkshire CCG.

Please ask to speak to the Practice Manager and he will arrange for your concern to be raised and forwarded to the DPO.


Purpose of the processing


Compliance with legal obligations or court order.

Lawful basis for processing


The following sections of the GDPR mean that we can share information when the law tells us to.


Article 6(1)(c) – ‘processing is necessary for compliance with a legal obligation to which the controller is subject…’


Article 9(2)(h) – ‘processing is necessary for the purpose of preventative…medicine…the provision of health or social care or treatment or the management of health or social care systems and services...’

Recipient or categories of recipients of the processed data


The data will be shared with NHS Digital.

The data will be shared with the Care Quality Commission.

The data will be shared with our local health protection team or Public Health England.

The data will be shared with the court if ordered.


Rights to object and the national data opt-out


There are very limited rights to object when the law requires information to be shared but government policy allows some rights of objection as set out below.


NHS Digital

You have the right to object to information being shared with NHS Digital for reasons other than your own direct care.

This is called a ‘Type 1’ objection – you can ask your practice to apply this code to your record.

Please note: The ‘Type 1’ objection, however, will no longer be available after 2020.

This means you will not be able to object to your data being shared with NHS Digital when it is legally required under the Health and Social Care Act 2012.



Public health

Legally information must be shared under public health legislation. This means that you are unable to object.


Care Quality Commission

Legally information must be shared when the Care Quality Commission needs it for their regulatory functions. This means that you are unable to object.


Court order

Your information must be shared if it ordered by a court. This means that you are unable to object.

Right to access and correct

You have the right to access your medical record and have any errors or mistakes corrected. Please speak to a member of staff or look at our ‘subject access request’ policy on the practice website – Information and link to follow in due course.


We are not aware of any circumstances in which you will have the right to delete correct information from your medical record; although you are free to obtain your own legal advice if you believe there is no lawful purpose for which we hold the information and contact us if you hold a different view.

Retention period


GP medical records will be kept in line with the law and national guidance. Information on how long records are kept can be found at:

or speak to the practice.


Right to complain


You have the right to complain to the Information Commissioner’s Office. If you wish to complain follow this link  or call the helpline 0303 123 1113

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